The Colombian Federation of Municipalities has chosen AlfaPeople for its knowledge and support services to implement Microsoft Dynamics 365 for Finance and Operations.

The Colombian Federation of Municipalities is the guild-like, private and non-profit association that represents the country’s municipalities, districts and their associations in the creation, consensus and analysis of public policy. It defends and promotes decentralization, autonomy, democracy and local governance.

Challanges

The Colombian Federation of Municipalities has for approximately 10 years used a SAP business software package for its administrative, financial and accounting management, with the modules: FA – Financial Accounting; MM – Materials Management; PM – Project Management; CC – Control and Costs; BM – Budgetary Management and SD – Sales and Distribution.

However, the platform currently has deficiencies in terms of interoperability and integration of modules, as well as with separate systems used for administrative and financial management. This has caused the following setbacks:

• Reprocessing during the consolidation and generation of administrative, accounting and financial reports
• Management of public financial information manually generated from SDF, which leads to a high probability of errors due to the manipulation of highly complex files
• Concentration of functions among a few end users
• Delayed delivery of reports from each administrative, financial and accounting team and department
• Intervention of multiple areas to elaborate and consolidate information and reports
• The entity has multiple silos in different departments, which makes it difficult to prepare full reports and leads to inconsistent information
• Demanding operational workload to handle files and information

Solution

As a part of its innovation plans, the Colombian Federation of Municipalities chose the ERP system Microsoft Dynamics 365 for Finance and Operations. The organization recognized its versatility and ease of integration with specialized systems, with the overall benefit being the centralization of information, control, decision-making and reporting.

The implementation is comprised of:

• Presales support to structure the project, conducted from 2017 to 2019
• Understanding the problems in terms of financial control, projects, supply, cost and integration with current projects
• AlfaPeople’s knowledge and experience in Colombia with an integral solution for the Public Sector and Payroll

This implementation encompasses the scope and integration of different missions and support processes offered by the Colombian Federation of Municipalities, such as: Financial Management, Cash Management, and Human Resources Management including Payroll, Inventory Management, and Sales Management.

It is a pleasure for us to announce our partnership with the Colombian Federation of Municipalities, a strategic public sector client. At AlfaPeople, we continue to consolidate our place as the leading Microsoft Dynamics 365 partner in Colombia specializing in public sector solutions.