Microsoft Dynamics 365 and the Power Platform are powerful tools, but many businesses unknowingly overspend on licenses they don’t need or aren’t using efficiently.

From mismatched user roles to outdated license types and unclear entitlements, license sprawl is common. Without regular reviews, these inefficiencies become embedded in your organization, and the costs quietly pile up.

If you haven’t had a professional license review recently, now is the time.

Why license optimization matters

Many organizations purchase Microsoft licenses during implementation or when new employees join, but few revisit those choices after the system goes live. Over time, changes in roles, team structures, and usage patterns can create significant discrepancies between what you’re paying for and what you actually need.

A structured license review for Microsoft solutions helps you:

• Eliminate unnecessary license costs
• Ensure user-role alignment
• Identify the right license tiers based on actual usage
• Align licensing with your security and compliance needs
• Prepare for audits or platform upgrades with confidence

And with Microsoft introducing Copilot and other AI-based capabilities, understanding your licensing posture is more critical than ever.

What´s included in a license optimization review?

AlfaPeople’s License Optimization offer is a short, focused engagement designed to deliver clarity and savings fast.

Here’s how it works:

1. Environment and license mapping
We analyze your current Dynamics 365 and Power Platform environments to identify all assigned licenses and the associated user roles.

2. Usage and role validation
We evaluate how users interact with the system, looking at modules, frequency, and functionality. This helps identify unused or underutilized licenses and opportunities to transition to more suitable plans.

3. Microsoft license model alignment
We ensure your licensing aligns with Microsoft’s latest guidance, including security roles, custom apps, team member access, and Copilot availability.4. Optimization plan
You receive a detailed report with savings opportunities, recommended license changes, and a clear breakdown of potential monthly and annual cost reductions.

Common licensing pitfalls we see

In our experience across industries, these are some of the most frequent issues uncovered during license reviews:

Paying for full licenses where team member licenses would suffice
Some users only need light access to data or approvals, but are assigned full licenses by default.

Using legacy plans not suited to current needs
Older license structures may not take advantage of Microsoft’s newer, more flexible plans.

Overlapping roles and duplicate assignments
Employees who changed departments or projects often retain old licenses in addition to new ones.

Misalignment with Microsoft compliance standards
Poorly managed licenses can create audit risks, particularly in cases involving shared access or admin permissions.

Real savings, minimal disruption

One recent AlfaPeople client in the professional services sector saved over 20% annually on Dynamics 365 licensing after our review, without losing access to a single employee. By simply aligning roles, identifying unused licenses, and streamlining access levels, they freed up budget for Copilot activation and AMS upgrades.

That’s the power of optimization – strategic cost control without compromise.

When should you review your Microsoft licenses?

A license review is especially important if:

• You’ve scaled up or reorganized your teams recently.
• You’ve added new business areas or subsidiaries.
• You’re planning to implement Copilot or expand Dynamics usage.
• You’re switching Microsoft partners and want a fresh start.
• Your IT budget is under pressure.

Why AlfaPeople

As a global Microsoft Solutions Partner with operations across Europe, LATAM, North America, the Middle East, and China, AlfaPeople combines local expertise with a deep understanding of Microsoft’s evolving licensing models. We work closely with your IT and business leaders to ensure optimization efforts are effective, secure, and sustainable.

Book your license review today

Don’t wait for your next renewal cycle or Microsoft audit to uncover inefficiencies. With AlfaPeople’s License Optimization service, you get actionable insights, clear recommendations, and immediate opportunities to save.

• Reduce costs without reducing access
• Align users to the right license tiers
• Prepare for growth, AI, and compliance

Book your license review and start saving today.