After an internal review was completed in June 2014, an RFP was created and a shortlist of technology solutions from Oracle, Seven and Microsoft were assessed. Aguas de Manizales chose Microsoft Dynamics AX, in part due to the integration to Public Budget, which is Microsoft partner AlfaPeople’s, vertical solution in the sector. Another factor was AlfaPeople’s proposal of a referential ROI, where variables and projected costs were provided to the client at regular times throughout the project.
The project delivery was split into two phases. The first phase would involve all the financial processes, including modules in General Ledger, Fixed Assets, Bank Management, Portfolio, Treasury and Cost Accounting. It would also include Public Budget including Projects and Contracts, Supply, and Human Resources. The most complex element of this phase was Public Budget, a module created to manage and control the entire budget chain of the organisation, which needed to quickly adapt and respond to any Government changes in industry regulation. The second phase would involve activities including Billing, Sales and Marketing, Projects and HSEQ (Health, Safety, Environment and Quality).
The solution would be a unified platform, powered by Microsoft Dynamics AX, to add value and support all areas of business activities and their needs. The IT department was designated as the project management team and Financial Management as overall sponsor and project controller. Read More
As Aguas de Manizales’s ERP system, Microsoft Dynamics AX needed to deliver native integration with existing technological architecture, including the SQL Server, collaborative Microsoft tools like Outlook and Office 365 as well as Microsoft SharePoint.
AlfaPeople’s experience in helping companies to vastly improve the management of complex processes in the public sector came to the fore, as the brief also included automating a number of existing support processes. Many of these used macros and templates in Excel, which couldn’t provide control and visibility of information. Easy-to-use automation was necessary in order to enhance and support the organisation’s rapid growth. In no other area was this automation more vital than for HSEQ, which covered and implemented the entire ‘Safety and Health at Work Management programme’ and ensured that the business adhered to the Columbian environmental law, ‘1443 Decree’.